July 2024 News
G.W Resident Co AGM 2024
Our AGM was held on the 5th June. Turnout was a bit low this year, perhaps because we clashed with D Day? It was an informal meeting and attendees were given plenty of opportunity’s to ask questions of the directors.
The company accounts were presented and discussed. The majority of residents are now paying by DD and this is helping to reduce our workload. Our web site was mentioned. It is now the first port of call if you have any questions about Garden Wood. It contains a lot of useful information. We now have the email addresses for over 90% of our residents. This has reduced our postal costs and improved communications. If we don’t have your email address then please mail us via this web site and we will add you to our mailing list.
A report from the amenity director highlighted issues with grass cutting, some caused by the wet weather we have been having this year. Some residents raised concerns over a couple of houses where the gardens have been neglected to a degree that is impacting on their neighbours. The company has no mandate or authority over individual properties unless it involves our land. However we do appreciate the concerns raised. We will contact the residents concerned and find out if there is anything we can do to help.
Your director’s work all year round to maintain Garden Wood. We would like to thank those that supported us by attending the AGM.
Other News New Super Market in EG
A planning application has been made for a change of use for Homebase in London Road. It is proposed to change it into a Super Market. Not confirmed but it seems that it may become a Lidl.
M & S
M & S have announced that intend to close a number of stores. Some of you may use the large M & S store in Crawley and this is on the list. No date has been given for its closure.
Gatwick Airport Second Runway
Not much progress yet on the work to convert the emergency runway to a second main runway. This is massive job involving the moving of the current emergency runway, building a new terminal and car parks plus large changes to the road and rail access. It will be many years before we see (or hear) any planes on the second runway.
If you have any local news that you think will interest local residents than drop us an email.
Communications with G.W Res Co June 2024
Welcome to Garden Wood.
This web site is the first port of call for information about our company. If you have information that may be useful to residents we will consider adding it to our web site.
To keep your maintenance charges low the company tries to keep its costs to a minimum. We do not have a dedicated telephone number. You can contact us in writing using our mailing address. To send one letter to all residents would cost us over £500 so our preferred means of communication is by email. You can email us directly at gardenwood16@gmail.com or via the link on this web site.
We have the email addresses of about 90% of our residents, which we try to keep up to date. Sometimes our emails are returned because either we have the wrong address or the recipient’s mailbox is full. If we do not have your email address or you have changed it recently you may care to update us.
When emailing us please include your address.
If you want to talk to us than please drop us an email with your contact phone number and we will call you
We do not pass on your details to third parties and we only use them for company business.
We do not use any social media web sites.
We do comply with the Data Protection Act.
If you prefer to write to us then you can do so via our registered office: Mayo Wyne Baxter, Solicitors, Office 39, East Court, Collage Lane, East Grinstead RH19 3LT.
Garden Wood News Update May 2024
Potholes
Our roads seem to have a large number of potholes this year. One of our directors reported some large holes on the estate and they were quickly repaired. Roads and footpaths in our area are the responsibility of West Sussex County Council Highways Dept. They only get repaired if they are reported.
You can report them on the WSCC web site. (westsussex.gov.uk) This also has a good section on their policy on road repairs. Below are some guidelines from that site.
They will only repair potholes over 40mm – 100mm deep by 150mm wide. They will try to repair these within 28 days. Holes larger than this are repaired within 5 days. Smaller holes are not repaired on a one off basis but get picked up on routine inspections. There is an emergency number for very large holes that are an immediate risk to public safety. If you report a hole, give its size (width and depth) and an EXACT location. Its a good idea to add a photo if you can. WSCC have a dedicated patch team going round repairing the smaller holes. They are kept very busy.
Remember: Pot Holes don’t get repaired unless they are reported.
52nd ANNUAL GENERAL MEETING
This is your opportunity to come along meet your directors, learn more of what we do and make any comments or suggestions to help us improve our estate.
AGENDA
1. Minutes of previous meeting
2. Matters arising
3. To receive the Directors’ Report
4. To receive the Accounts of the Company
5. Election of Directors (nominations in writing must be deposited with the Company by Friday 31st May 2024, signed by the nominee, indicating willingness to stand)
6. Any other business
7. Close of meeting …………………………………………………………………………………………………
Looking forward to meeting you all
Your estate directors.
Garden Wood News February 2024
We have sent this email to all residents that have given us their email contact details. The information is also available on our web site.
Please note we have we have changed our official address. Our new address is: Mayo Wynn Baxter Solicitors. Office 39, East Court, Collage Lane, East Grinstead, West Sussex, RH19 3LT.
We have also changed our bank. Our previous Barclays account is now closed. If you are one of the few residents that still pay by Standing Order you will need to contact your bank and advise them of our new bank account details. No hurry for this. The next SO is not due until June 2024. We will contact you a bit nearer the time. There is no impact on those paying by Direct Debit.
All residents have now paid the 2023 maintenance charge with the exception of two. These are being actively pursued.
Do you use the Imberhorne Recycling Faculty? Many residents do use this useful local facility. At the moment it is a drop in service but that all changes on Monday 12th February. As from that date you will need to book a slot. The slot gives you a half window in which to the visit. You can book five slots a month. You can book the slots on the WSCC web site, which has more details of the scheme. If you turn up without a booking you will be turned away.
There seems to be some big potholes on the estate. Side roads seem to get overlooked (Some main roads are not much better). Good news. This week they have been coming round patching them up.
If you want to be removed from our mailing list then please contact us.
December update 12th December 2023
Please note that our solicitors, Mayo Wynne Baxter has moved. Their new address is:
Office 39, East Court, College Lane, East Grinstead, RH19 3LT. This is the new official company address.
The best way to contact us is via email. Please include your address in any email.
We have changed our bank. Payments to our old Barclays account will fail as the account is now closed. This includes Standing Order payments. This should not be a problem at the moment as the next SO payments are not due until July 2024. If you want to continue using SO payments next year you will need to advise your bank of our new account details. Direct Debit payments will not be affected. If you are late with this years payment and need our new account details please drop us an email or pay us by cheque. Remember that the 2023 maintenance charge must be paid before the 31st December to avoid the higher rate charge. Thank You.
We are updating our documents to reflect the above changes.