We are here to maintain and improve our estate
July 2024 News
G.W Resident Co AGM 2024
Our AGM was held on the 5th June. Turnout was a bit low this year, perhaps because we clashed with D Day? It was an informal meeting and attendees were given plenty of opportunity’s to ask questions of the directors.
The company accounts were presented and discussed. The majority of residents are now paying by DD and this is helping to reduce our workload. Our web site was mentioned. It is now the first port of call if you have any questions about Garden Wood. It contains a lot of useful information. We now have the email addresses for over 90% of our residents. This has reduced our postal costs and improved communications. If we don’t have your email address then please mail us via this web site and we will add you to our mailing list.
A report from the amenity director highlighted issues with grass cutting, some caused by the wet weather we have been having this year. Some residents raised concerns over a couple of houses where the gardens have been neglected to a degree that is impacting on their neighbours. The company has no mandate or authority over individual properties unless it involves our land. However we do appreciate the concerns raised. We will contact the residents concerned and find out if there is anything we can do to help.
Your director’s work all year round to maintain Garden Wood. We would like to thank those that supported us by attending the AGM.
Other News New Super Market in EG
A planning application has been made for a change of use for Homebase in London Road. It is proposed to change it into a Super Market. Not confirmed but it seems that it may become a Lidl.
M & S
M & S have announced that intend to close a number of stores. Some of you may use the large M & S store in Crawley and this is on the list. No date has been given for its closure.
Gatwick Airport Second Runway
Not much progress yet on the work to convert the emergency runway to a second main runway. This is massive job involving the moving of the current emergency runway, building a new terminal and car parks plus large changes to the road and rail access. It will be many years before we see (or hear) any planes on the second runway.
If you have any local news that you think will interest local residents than drop us an email.
Communications with G.W Res Co June 2024
Welcome to Garden Wood.
This web site is the first port of call for information about our company. If you have information that may be useful to residents we will consider adding it to our web site.
To keep your maintenance charges low the company tries to keep its costs to a minimum. We do not have a dedicated telephone number. You can contact us in writing using our mailing address. To send one letter to all residents would cost us over £500 so our preferred means of communication is by email. You can email us directly at gardenwood16@gmail.com or via the link on this web site.
We have the email addresses of about 90% of our residents, which we try to keep up to date. Sometimes our emails are returned because either we have the wrong address or the recipient’s mailbox is full. If we do not have your email address or you have changed it recently you may care to update us.
When emailing us please include your address.
If you want to talk to us than please drop us an email with your contact phone number and we will call you
We do not pass on your details to third parties and we only use them for company business.
We do not use any social media web sites.
We do comply with the Data Protection Act.
If you prefer to write to us then you can do so via our registered office: Mayo Wyne Baxter, Solicitors, Office 39, East Court, Collage Lane, East Grinstead RH19 3LT.
Garden Wood News Update May 2024
Potholes
Our roads seem to have a large number of potholes this year. One of our directors reported some large holes on the estate and they were quickly repaired. Roads and footpaths in our area are the responsibility of West Sussex County Council Highways Dept. They only get repaired if they are reported.
You can report them on the WSCC web site. (westsussex.gov.uk) This also has a good section on their policy on road repairs. Below are some guidelines from that site.
They will only repair potholes over 40mm – 100mm deep by 150mm wide. They will try to repair these within 28 days. Holes larger than this are repaired within 5 days. Smaller holes are not repaired on a one off basis but get picked up on routine inspections. There is an emergency number for very large holes that are an immediate risk to public safety. If you report a hole, give its size (width and depth) and an EXACT location. Its a good idea to add a photo if you can. WSCC have a dedicated patch team going round repairing the smaller holes. They are kept very busy.
Remember: Pot Holes don’t get repaired unless they are reported.
52nd ANNUAL GENERAL MEETING
This is your opportunity to come along meet your directors, learn more of what we do and make any comments or suggestions to help us improve our estate.
AGENDA
1. Minutes of previous meeting
2. Matters arising
3. To receive the Directors’ Report
4. To receive the Accounts of the Company
5. Election of Directors (nominations in writing must be deposited with the Company by Friday 31st May 2024, signed by the nominee, indicating willingness to stand)
6. Any other business
7. Close of meeting …………………………………………………………………………………………………
Looking forward to meeting you all
Your estate directors.
Garden Wood News February 2024
We have sent this email to all residents that have given us their email contact details. The information is also available on our web site.
Please note we have we have changed our official address. Our new address is: Mayo Wynn Baxter Solicitors. Office 39, East Court, Collage Lane, East Grinstead, West Sussex, RH19 3LT.
We have also changed our bank. Our previous Barclays account is now closed. If you are one of the few residents that still pay by Standing Order you will need to contact your bank and advise them of our new bank account details. No hurry for this. The next SO is not due until June 2024. We will contact you a bit nearer the time. There is no impact on those paying by Direct Debit.
All residents have now paid the 2023 maintenance charge with the exception of two. These are being actively pursued.
Do you use the Imberhorne Recycling Faculty? Many residents do use this useful local facility. At the moment it is a drop in service but that all changes on Monday 12th February. As from that date you will need to book a slot. The slot gives you a half window in which to the visit. You can book five slots a month. You can book the slots on the WSCC web site, which has more details of the scheme. If you turn up without a booking you will be turned away.
There seems to be some big potholes on the estate. Side roads seem to get overlooked (Some main roads are not much better). Good news. This week they have been coming round patching them up.
If you want to be removed from our mailing list then please contact us.
December update 12th December 2023
Please note that our solicitors, Mayo Wynne Baxter has moved. Their new address is:
Office 39, East Court, College Lane, East Grinstead, RH19 3LT. This is the new official company address.
The best way to contact us is via email. Please include your address in any email.
We have changed our bank. Payments to our old Barclays account will fail as the account is now closed. This includes Standing Order payments. This should not be a problem at the moment as the next SO payments are not due until July 2024. If you want to continue using SO payments next year you will need to advise your bank of our new account details. Direct Debit payments will not be affected. If you are late with this years payment and need our new account details please drop us an email or pay us by cheque. Remember that the 2023 maintenance charge must be paid before the 31st December to avoid the higher rate charge. Thank You.
We are updating our documents to reflect the above changes.
GARDEN WOOD BEFORE OUR ESTATE WAS BUILT
PHOTO COURTESY OF HISTORIC ENGLAND, TAKEN APRIL 1947. Showing top right the East Grinstead low station, the East Grinstead to Three Bridges line at the top of the page and the East Grinstead to Lewes line left to right diagonal.
PHOTO COURTESY OF HISTORIC ENGLAND,TAKEN MAY 1959. Top right East Grinstead high and low stations, the St Margarets Loop, the east to west Three Bridges to Tunbridge Wells line ( NOW WORTH WAY ) and north to south the Lewes to London line ( NOW BLUEBELL RAILWAY ). You can now see the Imberhorne Estate which was completed mid 1950's.
PHOTO COURTESY OF GOOGLE MAPS, TAKEN APRIL 2023. Showing completed Gardenwood Estate with Imberhorne Estate at the top now joined together with new bridge from Imberhorne extending Gardenwood Road under the viaduct and joining Brooklands Way.
PHOTO COURTESY OF HISTORIC ENGLAND AERO FILMS, TAKEN IN 1954 showing in great detail both the higher and lower stations and the undeveloped areas of Imberhorne and Garden Wood. Where the copse of trees are, this is the top of Kipling Way, some of the Oak trees can still be seen today, these were left by the builders as part of the landscaping the estate. The Upper station was closed in 1967 and now forms the car park and the beginning of Worth Way.
PHOTO COURTESY OF SIMON TAYLOR TAKEN MAY 2023 shows comparison of photo taken above by Aero films in 1954 of area at top of Kipling Way and Shelley Road. You can still see the tree lines which are now the Worth Way and St Margarets Loop, also the only one lower level station which is left, the higher level station is now the current station car park
BUILDING BEGINS OF THE GARDENWOOD ESTATE 1968
View of Gardenwood through the viaduct before building began
Starting building houses in Shelley Road and Kipling Way
View of the viaduct from the junction of Shelley Road and Kipling Way
HEAVY SNOW FALLS IN 2010
Snow at the top of Kipling Way
Snow brings down tree branches at bottom of Kipling Way
FLOODS NOVEMBER 2022
Gardenwood Road flood November 2022, BMW car thought he could get through !!
PLEASE USE THIS FACILITY TO CONTACT YOUR DIRECTORS FOR ANY ISSUE REGARDING THE ESTATE
Incidents of fly tipping on Garden Wood are rare but seem to be on the increase. Items dumped include super market trolleys, garden/household waste, rubble, charity bags and even a road trailer and a stolen motorbike. Removing these items is a cost to the company and hence the residents. The area between Kipling Way and the viaduct seems most prone to fly tipping.
Railway land also seems to be a target for fly tippers. Although not our responsibility, it does not enhance our area.
There is an excellent free recycling facility about a mile away in Imberhorne Lane. Please make use of it and help keep our estate tidy. Thank you.
Fly Tipping is illegal. If you do notice anybody dumping rubbish on Garden Wood please let us know. Location, date, time and if available a vehicle description and registration number would be useful. A photo is even better.
Our contract gardener does have permission to dispose of our grass cuttings and leaves in a designated area. This area is for our use only
Unaudited Financial statement for the Year Ended 31 December 2023
31.12.2023 31.12.2022 £ £
TURNOVER 25,605 20,770
Other Income 432 717
Staff costs ( 1800 ) ( 1800 )
Other Charges ( 19,400 ) ( 17,883 )
PROFIT 4387 1804
BALANCE SHEET 31ST DECEMBER 2023
31.12.2023 31.12.2022
£ £
CURRENT ASSETS 35,779 30,912
CREDITORS
Amounts falling within one year ( 14,830 ) ( 14,800 )
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NET CURRENT ASSETS 20,949 16,112
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TOTAL ASSETS LESS CURRENT LIABILITIES 20,949 16,112
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CAPITAL AND RESERVES 20,949 16,112
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NOTES TO THE FINANCIAL STATEMENTS
1 STATUTORY INFORMATION
G.W.Resident Co., Limited is a private company, limited by shares, registered in England and Wales. The company's registered number and registered office address are as below:
Registered number: 00910312
Registered office: Office 39, East Court
College Lane
East Grinstead
West Sussex
RH19 3LT
AVERAGE NUMBER OF EMPLOYEES
The average number of employees during the year was NIL (2022 - NIL).
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the micro-entity provisions. The financial statements were approved by the Board of Directors and authorised for issue on 21 March 2024 and were signed on its behalf by:
M L Quinnell-Scott - Director
THE COMPANIES ACTS 1985 AND 2006
PRIVATE COMPANY LIMITED BY SHARES
ARTICLES OF ASSOCIATION OF G.W. RESIDENT CO., LIMITED
(Adopted by special resolution of the Company passed on 2007)
1. PRELIMINARY
1.1 The regulations constituting Table A in the Schedule to the Companies (Tables A to F) Regulations 1985 as amended by the Companies (Tables A to F) (Amendment) Regulations 2007 (SI 2007/2541) and the Companies (Tables A to F) (Amendment) (No. 2) Regulations 2007 (SI 2007/2826), and as otherwise amended prior to the adoption of these Articles (Table A) apply to G.W. RESIDENT CO., LIMITED (the Company) except in so far as they are excluded or varied by these articles.
1.2 Words and expressions defined in Regulation 1 of Table A have the same meanings in these articles where the context admits.
1.3 Regulations 2, 3, 8, 24, 35, 41, 44, 46, 54, 64, 66, 76-79, 84, 94 and 118 of Table A do not apply to the Company. If there remains any conflict or inconsistency between these Articles and Table A, the provision of these Articles shall prevail.
1.4 The Company is a private company and no shares or debentures of the Company may be offered to the public.
2. SHARE CAPITAL
2.1 The share capital of the Company is £4,000 divided into 4,000 ordinary shares of £ 1 each.
2.2 No person shall be entitled to be the holder of any share in the capital of the Company unless he or she is the beneficial owner of land and property on the Garden Wood Estate, East Grinstead, West Sussex (Garden Wood Estate) and no person shall be recognised by the Company as holding any share who does not own such land and property.
2.3 Subject to the Act and without prejudice to the rights attached to any existing shares, any share may be issued with or have attached to it such rights or restrictions as the Company may by special resolution determine Articles of Association
2.4 In accordance with and subject to the provisions of Part V of the Companies Act 1985 the Company may:
(a) issue shares that are to be redeemed or are liable to be redeemed at the option of the Company or holder;
(b) purchase its own shares (including any redeemable shares);
(c) make a payment in respect of the redemption or purchase of any of its own shares as authorised by these articles otherwise than out of distributable profits of the Company or the proceeds of a fresh issue of shares.
3. LIEN
The Company shall have a first and paramount lien on all shares whether fully paid or not registered (whether as sole registered holder or as one of two or more joint holders) in the name of any person indebted or under liability to the Company for all moneys presently payable by him or his estate to the Company. The directors may at any time declare any share to be wholly or in part exempt from the provisions of this regulation.
4. TRANSFER OF SHARES
4.1 The directors may in their absolute discretion and without giving any reason refuse to register the transfer of any share whether or not it is a fully paid share and in particular the directors shall not register a transfer if the transferee is not the beneficial owner of land and property on the Garden Wood Estate.
4.2 When members sell or dispose of part or the entirety of their interest in land and/or property on the Garden Wood Estate, they shall be bound to sell their shares to the transferee of the interest.
4.3 A member who wishes to sell part of his or her interest in land and/or property on the Garden Wood Estate shall require the approval of the directors and upon any such sale shall be obliged to sell all the shares he or she holds at the time to the new purchaser of the land or property. For as long as the selling member retains an interest as a beneficial owner of land and/or property on the Garden Wood Estate, the member shall be obliged to subscribe for such number of new shares in the Company as may be required by the directors (which at the date of the adoption of these Articles is 10) so that the member has the same holding of shares as other members. The price to be paid for the new subscription shall the higher of par and the price received per share on the sale.
4.4 If the member selling part of his or her interest in land and/or property on the Garden Wood Estate divides this interest into more than one additional interest, the selling member is required to subscribe for such number of new shares in the Company as may be required by the directors (which at the date of the adoption of these Articles is 10) so that the selling member is able to sell the requisite number of shares to the purchasers of each such interest. For as long as the selling member retains an interest as a beneficial owner of land and/or property on the Garden Wood Estate, the member shall also be obliged to subscribe for such number of new shares in the Company as may be required by the directors (which at the date of the adoption of these Articles is 10) so that the member has the same holding of shares as other members. The price to be paid for the new subscriptions shall the higher of par and the price received per share on the sales.
5. OBLIGATIONS OF MEMBERS
5.1 All members shall be required to pay their pro rata share of the annual maintenance charge and other communal expenditure which is charged to them by the Company according to their respective interests in the land and property on the Garden Wood Estate.
6. PROCEEDINGS AT GENERAL MEETINGS
6.1 If a quorum is not present within half an hour of the time appointed for a general meeting, the meeting is adjourned to such day and at such time and place as the directors may determine and if a quorum is not present within half an hour from the time appointed for the adjourned meeting the meeting is dissolved.
6.2 A poll may be demanded at any general meeting by any member present in person or by proxy and entitled to vote.
7. VOTES OF MEMBERS
Subject to any rights or restrictions attached to any shares and to any other provisions of these articles, on a show of hands every member present in person or by proxy shall have one vote, unless the proxy is himself a member entitled to vote and on a poll every member present in person or by proxy shall have one vote for every share of which he is the holder.
8. NUMBER OF DIRECTORS
8.1 Unless otherwise determined by ordinary resolution, there shall be no maximum number of directors. The minimum number of directors is one.
9. ALTERNATE DIRECTORS
9.1 An alternate director may act as alternate director to more than one director and is entitled at a meeting of the directors or of a committee of the directors to one vote for every director that he acts as alternate director for in addition to his own vote (if any) as a director of the Company, but an alternate director counts as only one director in determining whether a quorum is present.
9.2 An alternate director is entitled to receive notice of all meetings of directors and of all meetings of committees of directors of which his appointor is a member; to attend and vote at any such meeting at which the director appointing him is not personally present; and generally to perform all the functions of his appointor as a director in his appointer's absence. But it is not necessary to give notice of such a meeting to an alternate director who is absent from the UK.
9.3 Unless otherwise determined by ordinary resolution of the Company, an alternate director is not entitled to receive any remuneration from the Company, save that he may be paid by the Company such part (if any) of the remuneration otherwise payable to his appointor as such appointor may by notice to the Company direct.
10. POWERS OF DIRECTORS
10.1 The directors are generally and unconditionally authorised for the purposes of section 80 of the Companies Act 1985 for a period of five years from the date of incorporation of the Company to allot all or any of the unissued shares of the Company. The maximum aggregate nominal amount of ordinary shares that may be allotted is £ 4,000. This authority may be varied or revoked by ordinary resolution of the Company.
10.2 The directors are authorised in accordance with section 91 of the Companies Act 1985 to allot shares of the Company as if section 89(1) of the Companies Act 1985 did not apply to the allotment. This power will expire on the date the section 80 of the Companies Act 1985 authority to which it relates is revoked or (if not renewed) expires, except that the directors may after such date allot securities pursuant to any offer or agreement to do so made before such date.
11. APPOINTMENT AND RETIREMENT OF DIRECTORS
11.1 No person shall be appointed a director at any general meeting unless:
(a) he or she is recommended by the directors and qualifies in accordance with article 11.5 below; or
(b) not less than 14 or more than 35 clear days before the date appointed for the meeting, notice executed by a member qualified to vote at the meeting has been given to the Company of the intention to propose that person for appointment stating the particulars which would, if he were so appointed, be required to be included in the Company´s register of directors together with notice executed by that person of his willingness to be appointed.
11.2 Not less than seven nor more than 28 clear days before the date appointed for holding a general meeting notice shall be given to all who are entitled to receive notice of the meeting of any person who is recommended by the directors for appointment as a director at the meeting or in respect of whom notice has been duly given to the Company of the intention to propose him at the meeting for appointment as a director. The notice shall give particulars of that person which would, if he were so appointed, be required to be included in the Company´s register of directors.
11.3 Subject as aforesaid the Company may by ordinary resolution appoint a person who is willing to act to be a director either to fill a vacancy or as an additional director.
11.4 The directors may appoint a person who is willing to act to be a director, either to fill a vacancy or as an additional director, provided that the candidate qualifies in accordance with article 11.5 below and the appointment does not cause the number of directors to exceed any maximum number of directors that may be fixed by ordinary resolution.
11.5 In order to qualify for appointment and to remain as a director, a person must be a member and beneficial owner of land and property on the Garden Wood Estate. A director must resign his office when he ceases to be a member or beneficial owner of land and property on the Garden Wood Estate.
11.6 No director shall be liable to vacate office by reason only of that person having attained a particular age.
12. DIRECTORS' APPOINTMENTS AND INTERESTS
Subject to the provisions of the Act, the directors may appoint one or more of their number to the office of managing director or to any other executive office under the Company and may enter into an agreement or arrangement with any director for his employment by the Company or for the provision by him of any services outside the scope of the ordinary duties of a director. Any such appointment, agreement or arrangement may be made on such terms as the directors determine and they may remunerate any such director for his services as they think fit. Any appointment of a director to an executive office shall terminate (unless the terms of his appointment provide otherwise) if he ceases to be a director but without prejudice to any claim for damages for breach of the contract of service between the director and Company.
13. PROCEEDINGS OF DIRECTORS
13.1 A person may participate in a meeting of the directors or of a committee of directors by means of electronic communication provided that throughout the meeting all persons participating in the meeting are able to communicate interactively and simultaneously with all other parties participating in the meeting notwithstanding accidental disconnection of the means of electronic communication during the meeting. A person participating in a meeting in this manner shall be deemed present in person at the meeting and shall be entitled to vote and be counted in the quorum.
13.2 Subject to disclosure in accordance with section 317 of the Companies Act 1985, a director is entitled to vote at any meeting of the directors or of a committee of directors on any resolution, notwithstanding that it in any way concerns or relates to a matter in which he has, directly or indirectly, an interest or duty which is material and which conflicts or may conflict with the interests of the Company, and in relation to any such resolution (whether or not he votes on the same) he is to be taken into account in calculating the quorum present at the meeting.
14. INDEMNITY
14.1 Except to the extent prohibited or restricted by the Act, the Company may indemnify out of the assets owned by or available to the Company
(a) without prejudice to any indemnity to which a director or other officer may otherwise be entitled, every director or other officer(including the company secretary but excluding an auditor) of the Company against all liabilities incurred by him in the actual or purported execution or discharge of his duties or the exercise or purported exercise of his powers or otherwise in relation to or in connection with his duties, powers or office in relation to the Company; and
(b) every auditor of the Company against any liability incurred by him in defending any proceedings, whether civil or criminal, which relates to any thing done or omitted to be done or alleged to have been done or omitted to be done by him as auditor, in which judgment is given in his favour or in which he is acquitted or in connection with any application in which relief is granted to him by the court from liability to pay any amount in respect of any such action or omission.
(c) The Directors are authorised to determine the scope and terms of any such indemnity granted to any such person which shall be recorded in the Minute books of Directors` proceedings together with a copy of any instrument of indemnity entered into in favour of any such person.
14.2 Subject always to the provisions of the Act, the directors shall have power to make advances at their discretion on behalf of any director or other officer (including the company secretary but excluding an auditor) to fund all or part of the defence costs of proceedings brought against any such person provided that –
(a) any such advance, whether made directly to a third party supplier or to such person, shall be treated as a loan to the director (or other such person on whose behalf the advance was made) repayable by him and otherwise upon terms decided upon by the directors; and
(b) the directors shall have power to waive the repayment of any such loan upon such terms as they see fit.
14.3 The Company may buy and maintain insurance against any liability falling upon its directors or other officers which arises out of their respective duties to the Company, or in relation to its affairs.
These articles of association were adopted by special resolution of the members passed on [date] 2007.
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